Police have also been directed to escort the employees' buses and the records convoy all along the route up to their respective destinations.
The state government shifts its capital from Jammu to Srinagar in the first week of May every year and functions here for six months before moving back to Jammu along with volumes of records.
The century old practice was started by the Dogra Maharaja of the state Ranbir Singh in 1872 to escape the extreme weather conditions in Jammu during summers and in Srinagar during winters.
The practice continued after Independence also so that people from both Jammu region and Kashmir valley have equal access to seat of power during the year.
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